How Daily Progress Reports Can Streamline Your Construction Projects

How Daily Progress Reports Can Streamline Your Construction Projects

by Proforma Construction, November 26, 2019

How daily progress reports can improve the organization and communication of your construction firm.

Because so many different things happen on a construction site, it can be difficult to keep others in the loop.  This can easily lead to miscommunication and delays.  One of the best ways to avoid this inefficiency is by having your team file daily progress reports.  But what should these reports include, and why are they so important?  Your Pleasanton contractor weighs in.

What is a daily progress report?

A daily progress report covers basic information regarding what your team completed that day.  Reports should also include any issues or accidents they experienced.  The main goal of these reports is to keep all interested parties informed of the project’s progress and have a documented line of communication to refer to should liability issues, or legal disputes arise in the future.

What information should progress reports contain?

  • Date– This shows when the progress report was written, which is important for establishing timelines in the event of a liability or legal issue.
  • Weather conditions– Documenting the weather conditions in your daily progress report will explain why certain tasks were not completed that day.
  • Worksite conditions– It’s important to note the conditions of your worksite every day as this can affect what and how much work was completed that day. When workers document poor working conditions, it can help managers identify potential sources of risk and help make conditions better in the future.
  • Resource availability– The report should note which resources were needed for the day and whether or not they were easy to access. This portion of the report should also document information about the workers, equipment, and building materials needed for the day.
  • Work status– This shows what work was performed each day and how this work is progressing. This allows managers to track the progress of the overall project.
  • Delays– Any disruptions or work delays should be included in the report. This way, all involved parties can identify the issues and come up with solutions to avoid them in the future.
  • Inventory checklist– Allows managers to verify that materials are used as anticipated. The checklist should note which materials arrived late or in unexpected quantities.  This helps control inventory more efficiently, saving money and reducing waste.
  • Risk overview– Reports should note any potential risks that could affect future work. This allows management to come up with proactive solutions.
  • Accident report– Document any accidents that occurred on the worksite in great detail. Include additional information such as photographs of the accident site and statements from the involved employee(s) and any witnesses.  This will help with any investigations and help management develop preventative measures for the worksite.

This is how having your construction team file daily progress reports can improve project efficiency and communication.  Looking for more strategies to improve your construction projects?  If so, then contact your Pleasanton contractor at Proforma Construction.   Serving Pleasanton and the surrounding California area, our highly-trained team is ready to make your commercial construction dreams a reality.